OPT Reporting Requirements

OPT Reporting Requirements

While on OPT, you are required to keep your SEVIS record up-to-date and report certain information to maintain your F-1 status (see more details below). You will use BIO's online Student SEVIS Update (SSU) Hub to update your address, employment information, and any other status reports. The information you enter into the SSU Hub will be stored and maintained by Berkeley International Office and is used only for reporting to SEVIS, as mandated by federal regulations.

Click here to access the SSU Hub

Student SEVIS Update (SSU) Hub

Creating/Accessing your SSU Hub Account

When accessing the SSU Hub for the first time, you'll need to "Create an account" using your Student ID Number, SEVIS ID Number (the N00... on the top of your I-20), and an email that you will continue to have access to. If using a Berkeley email, please make sure that you won't lose access to it (you can "claim" it here). You will be able to create your own password. Please retain this for future logins.

For future logins, you'll need your Student ID number, SEVIS ID number, and the password you created. If you need to re-set your password, you can do so yourself (the password re-set information will be sent to the email address that you originally used to sign-up). 

  • You will be able to create an SSU Hub account as soon as BIO has recommended you for OPT.
  • You will lose access to your SSU Hub account when your SEVIS status is no longer Active (i.e. 60 days after your OPT ends, upon SEVIS transfer out, or upon Change of Status approval).
  • If you have trouble accessing SSU, please email seviscoordinator@berkeley.edu.

SSU Hub vs SEVP Portal

On March 23, 2018, the Student Exchange Visitor Program (SEVP) launched the SEVP Portal for students on OPT. On Day 1 of your approved OPT, you will receive an email from SEVP with instructions on how to create an account. This is optional. Berkeley International Office will NOT use the SEVP Portal for OPT reporting purposes. The SEVP Portal will NOT replace BIO's own reporting system - Student SEVIS Update (SSU) Hub.

We ask that ALL UCB students on OPT continue to use the BIO SSU Hub for all OPT reporting requirements and use SEVP Portal as view-only.

Advantages to using only our BIO SSU Hub include:
  1. You only have to report your information in one place.
  2. A BIO international student adviser will review and check your information for accuracy before sending it to SEVIS. The SEVP Portal has no such check.

12-Month OPT Reporting Requirements

While on your 12-month OPT, you are required to...

Update your OPT employment or student personal information within 10 days of the change to Berkeley International Office online through our Student SEVIS Update (SSU) Hub

The following information must be reported to Berkeley International Office during the post-completion OPT period of authorization within 10 days of any changes:

  • Your residential address
  • Your phone and email address
  • Employer('s) name
  • Employer('s) address
  • Job Title(s)
  • Explanation of how your job(s) relates to your field of study at UCB
  • Start and/or end dates of employment
  • Any periods of unemployment
  • Date of exiting the U.S. (You must provide date of exit if you decide to exit the U.S and complete your OPT status prior to the end date of your OPT)
  • If your visa status changes while on OPT

You are required to update this information within 10 days of any changes.  Keep a receipt copy of the web site each time you report a change.

24-Month STEM Extension OPT Reporting Requirements

While on your 24-month STEM OPT, you are required to...

Update your STEM employment or student personal information within 10 days of the change to Berkeley International Office online through our Student SEVIS Update (SSU) Hub. Compared to your 12-month OPT period, there are several additional requirements while on STEM OPT. Additional details about these requirements are outlined below.

The following information must be reported to Berkeley International Office during the STEM OPT period of authorization within 10 days of any changes or reporting deadlines:

  • Your residential address
  • Your phone and email address
  • Employer('s) name
  • Employer('s) address
  • Job Title(s)
  • Explanation of how your job(s) relates to your field of study at UCB
  • Start and/or end dates of employment
  • Any periods of unemployment
  • Material Changes to your I-983 (see below for details)
  • Validation Reports every 6 months (see below for details)
  • 12-Month Evaluation I-983 (see below for details)
  • Final Evaluation I-983 at the end of each employment (see below for details)
  • 24-Month Final Evaluation I-983 (see below for details)
  • Date of exiting the U.S. (You must provide date of exit if you decide to exit the U.S and complete your OPT status prior to the end date of your OPT)
  • If your visa status changes while on OPT

Changing Employers While on STEM OPT

If you change employers during your 24-Month STEM period follow these instructions (no fee required):

1) Log into SSU and do the following:

  1. Update your address/phone/email.
  2. Upload a copy of your STEM EAD.
  3. Add the new employer information and upload a new I-983 form for the new employer. You will also choose the delivery method for your new I-20.
  4. Add an end date to your previous employer and upload the Final Evaluation from I-983 page 5 for your previous employer.

If your STEM EAD has not yet been approved by USCIS, contact a BIO advisor internationaloffice@berkeley.edu for more information.

Making edits to a STEM Employer and Reporting Material Changes to your I-983

Both STEM OPT students and employers must report material changes to, or deviations from, the student's formal training plan. This requires submission of a new I-983 to SSU.  Material changes include, but are not limited to:

  • Change in employer address or supervision
  • Any change of the employer's EIN number, resulting from a change in the employer's ownership or structure.
  • Any reduction in student compensation that is not tied to a reduction in hours worked.
  • Any significant decrease in hours per week that a student engages in a STEM training opportunity.
  • Changes to the employer's commitments or student's learning objectives as documented on the Form I-983.

6-Month Validation Reports and Evaluations

Validation Reports and Evaluations must be submitted in your SSU Hub. Be advised that your F-1 record may be terminated for failure to submit these required updates.

  • Every 6 months (from the start date of the STEM EAD), students must submit a "Validation Report" through SSU.
  • At 12-months, students must submit an Annual Evaluation signed by their current employer (top of page 5 of the I-983 Form).
  • At the end of each employment (if the student stop working for an employer), students must submit a Final Evaluation (bottom of page 5 of the I-983 Form). 
    • You will do this by adding an end to the previous employer.
  • At the end of the STEM OPT period, students must submit their 24-month Validation Report and upload their Final Evaluation (bottom of page 5 of the I-983 Form).
  • For students on a regular 24-Month STEM Extension, the 6 and 12-month clock begins on the start date of your STEM EAD.
  • Students should complete the Validation Report no more than 15 days before and no later than 10 days after it is due. SSU will list your validation report due dates.

Employer's Reporting Requirements

If your employment is terminated for any reason, your employer is required to notify Berkeley International Office within 5 days. You must inform your employer of the reporting requirements at the end of your employment. Ask them to email Berkeley International Office at Internationaloffice@berkeley.edu with the following text in the subject line of the email: "OPT Employment Termination."  Your name, your SEVIS ID number and the start and end date of the STEM employment must be included in the email message.

Reporting the Early Completion of your OPT

If you decide to leave the U.S. OR if you have been approved for a Change of Status that is effective BEFORE the end date of your OPT, you must report this to BIO via your Student SEVIS Udate (SSU) Hub. Students on STEM OPT must also upload a Final Evaluation (bottom of page 5 of the I-983 Form). 

If you are looking for information about options after OPT, click here.

Leaving the U.S. before your EAD end date

If you decide to leave the U.S. prior to the expiration of your EAD, you are required to report your date of departure from the U.S. via your SSU Hub. Select "Report Early OPT/Academic Training Completion" and indicate your departure date. Please complete this process immediately after you have departed the U.S.

Change of Visa Status before your EAD end date

If you change your status before the expiration of your EAD, you are required to report the end of your OPT via your SSU Hub. Select "Report Early OPT/Academic Training Completion" and provide your I-797 Approval Notice From USCIS. Your F-1 record will be completed after the effective date of your new visa status.

If you have a pending or approved change of status to H-1B when your OPT ends, you may be eligible for a Cap-Gap Extension I-20.

Going back to school during OPT

Beginning a full-time program of study while on OPT is not allowed. If you are planning to go back to school after your OPT, you will need to request that BIO transfer your record to your new school. If you will be staying at UC Berkeley, you will need to request a new I-20 from BIO. See Options After OPT.

Students tranferring to another U.S. school do not need to report their early completion via SSU, but they must submit a Transfer Out Request. See Options After OPT.